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Parish Council Minutes of Meeting Minutes of the
Meeting of the Full Council held on Monday 12th
March 2007 at 7.30 p.m. at the
Community Centre, Bugbrooke.
PRESENT: Chairman - Councillor Philip Bignell Councillor John Bignell Councillor David Jeffery Councillor John Curtis Councillor Alan Kent Councillor Mrs Diana Cockrill Councillor Brian King Councillor Dr. Dipak Dutta Councillor Mrs Cherry Pilcher Councillor Ken Gardner Councillor Neil Sturdy Councillor David Harries Councillor Terry Ward Councillor Brenda Inch
IN ATTENDANCE: Mrs Emma Bignell - Clerk to the Council In excess of 80 parishioners
APOLOGIES FOR ABSENCE:
ABSENT: County Cllr. Mrs Joan Kirkbride At the
commencement of the meeting, a high number of parishioners had attended, the
Chairman therefore adjourned the start of the meeting and all present moved to
the Lounge area of the Community Centre, where there was more room. Residents
had attended because of concerns regarding possible development of the land at
the far end of Johns Road. The Chairman read out a response from Godfrey
Payton, Land Agents for the Harrison Trust who owned the land and then John
Curtis gave a brief explanation of the planning restrictions on the land via
the District Council’s Local Development Framework. The current framework which was in place stipulated that the
land in question was outside the village boundary, therefore could not
immediately be developed upon for standard housing. Various questions were
raised in relation to the timing of the clearance, preservation of trees and
upgrading of the surface of the public right of way. Answers were given to the
best of councillors’ knowledge. At the end of the session, the Chairman
thanked everyone for attending and reminded them of the public exhibition on 1st
May to feedback the results of the village survey. Councillors
& those remaining members of the public then returned to the Green Room
where the meeting formally commenced at 8.01 p.m. PC07/3/40
DECLARATIONS OF INTEREST: Mr Sturdy declared an interest
in the planning application for 5, Waggoners Way & Mr Harries declared
an interest in the subscription for NALC’s Internal Auditors. PC07/3/41
POLICE MATTERS: a) Safer Community Team – The Clerk invited all councillors to the launch of the Safer Community Team and to meet officers in the car park at the Church on 14/03/07. She also advised that the ‘Tiger’ vehicle, giving advice on car crime, would be in the village on 17/03/07. b) Youth
nuisance at Jubilee House – The Clerk gave an update on the three
responses she had received from the Police, Paradigm Housing Association and
the Medical Practice. All three bodies were concerned about the situation of
anti-social behaviour and outlined their previous attempts to improve matters
and any ongoing plans to assist which were welcomed by the council. PC07/3/42
MINUTES: The minutes
of the meeting held on 12th February were approved as a correct
record and duly signed by the Chairman. REPORTS
ON ISSUES PREVIOUSLY RAISED: PC07/3/43
FREEDOM OF INFORMATION ACT:
(Previously minuted at PC07/2/22) The
Clerk reported that the current scheme had been extended to the end of
2008. PC07/3/44
PARISH PLAN QUESTIONNAIRES:
(Previously minuted at PC07/2/24) A total of 447 questionnaires had been received to date, which was clearly a success. The Clerk had written, welcoming several residents who had responded and indicate that they had only been in the village a couple weeks. She had also received a letter from one resident, expressing dissatisfaction at the survey, which he considered had failed to engage the local community. Mr Johnson, as a member of the public present, was asked to draw a winning entry from all of those returned. He duly pulled out the survey completed by Mr G. England of Butts Hill Crescent. He would receive £50 of vouchers to spend at participating local businesses. RESOLVED: (i)To write to Mr Tomlin & advise of the success of the response (ii) To write to Mr England to advise that he was the winner in the draw ACTION:
Clerk PC07/3/45
HIGHWAY ISSUES:
(Previously minuted at PC07/2/26) Mr Kent reported on the response he had received from N.C.C. in respect to various issues of concern relating to speeding vehicles/speed limits. Blocked gullies on Great Lane and adjacent to the Five Bells on Church Lane were also raised and it was noted that these had been discussed during the site meeting with Richard Woodhouse, Atkins. PC07/3/46
PLAY EQUIPMENT:
(Previously minuted at PC07/2/27) Mrs Inch, Mr Ward and the Clerk had met with Bob Cotter to look at the location for the play equipment on the primary school playing fields. The clerk had provided some play equipment brochures and the children were going to come up with some designs. PC07/3/47
PRIMARY SCHOOL CLUSTER
MEETING: (Previously minuted
at PC07/2/33) Mrs Inch had attended the meeting at Flore as the ‘Community’ representative to hear about government proposals for ‘extended’ schools to integrate more with the villages in which they were based. She gave a brief report to those present. PC07/3/48
LOCAL GOVERNMENT SEMINAR:
(Previously minuted at PC07/2/34) Mr Harries had attended a meeting at Melton Mowbray on how local councils could react and benefit from the government White Paper ‘Stronger, Prosperous Communities’. He gave a brief report to those present. PC07/3/49
PUBLIC QUESTION TIME: The meeting was adjourned between 8.27 p.m. and 8.35 p.m. to allow questions and comments from parishioners. PC07/3/50
PLANNING:
PARISH
MATTERS: PC07/3/51
COMMUNITY CENTRE: A brief
report was given on the meetings of the Management Committee held on
14/02/07 & sub-committee on 19/02/07. Matters discussed included the
floor surface in the lounge, back hall & Green Room and the ongoing
issue of the bar profits/charitable status. PC07/3/52
HARRISON TRUST LAND OFF
JOHNS ROAD: The
response from Godfrey Payton had already been discussed in detail at the
beginning of the meeting, so nothing further was said. PC07/3/53
PARISH & DISTRICT
ELECTIONS: Elections
for Parish & District Councillors would be held on Thursday 3rd
May. The Clerk had nomination forms for the parish available and these
would need to be returned between Tuesday 26th March and
Wednesday 4th April. PC07/3/54
CORRESPONDENCE: NALC – Subscription & Internal Auditors fees, Update & training courses in 2007. RESOLVED: To renew the subscription & continue with the internal audit arrangements ACTION: Clerk NCC – Emergency Planning Meeting – 13/03/2007 – Bugbrooke Community Centre RESOLVED: To send at least one representative ACTION: Clerk NCC – Minerals & Waste Development Framework – Consultation Document RESOLVED: To respond by deadline of 12/04/07 ACTION: NS/Clerk Mid-Northamptonshire Parishes – Agenda for 31/05/2007 – Bugbrooke Community Centre & request for administrative subscriptions for 2007. RESOLVED: To pay subscriptions &to send a letter to Chair voicing concern about issuing of correspondence ACTION: Clerk SNC – Letter of congratulations re Quality status SNC – Parish Magazine contacts SNC – ‘Travel Further for Less’ leaflet ACRE – Funding information event – 20/03/07 Playing Field – Newsletter Village Viewpoint – Spring 2007 SNVB – Newsletter
PC07/3/55
INTERNAL AUDITOR REPORT: Mr Lovell had visited the Parish Office on 14/02/07 and examined the minutes and accounts. In his subsequent report, he had drawn the Council’s attention to the fact that the Development Working Party had, on two occasions, taken a decision to spend council funds. The first was with respect to the £50 prize for the draw for the surveys. The second in accepting a quote of £242 for the printing of the surveys. Both these decisions should have been ratified at Full Council prior to action being taken. RESOLVED: To retrospectively approve these two payments To
ensure this oversight did not occur again PC07/3/56
MONTHLY BUDGET SPENT
FIGURES: Current
figures to date were available. PC07/3/57
ACCOUNTS FOR PAYMENT: The Clerk confirmed that Allianz Cornhill had settled the insurance claim for £856.00 for the play equipment. Royal Mail - £43.38 – Freepost responses AH Contracts - £196.46 – emptying of dog waste bins (Vat – 29.26) NALC – £399.00 – subscription fees 2007/08 NALC – £152.00 – Internal Auditor fees 2007/08 Mr A. Walton - £53.82 - litter picking Feb/March Inland Revenue - £196.46 - tax & N.I. (EB & AW) Mrs E.J. Bignell - £366.52 - clerk’s salary March Bugbrooke PCC – £30.24 – Church gate lighting Mid-Northamptonshire Parishes - £15.00 – 2007 subscriptions RESOLVED: That all the accounts presented for payment be approved That sufficient funds from the deposit account be transferred to the current
account to cover payments PC07/3/58
DATE OF NEXT ORDINARY
MEETING: Monday
16th April 2006 at 7.30 p.m.
(Annual Parish Meeting at
7.00 p.m.) There being no further business the Chairman closed the meeting at 9.41
p.m. Return to Parish Council Index
Minutes of the
Meeting of the Full Council held on Monday
12th February 2007 at 7.30 p.m. at the Community Centre, Bugbrooke.
PRESENT: Chairman - Councillor Philip Bignell Councillor John Bignell Councillor David Jeffery Councillor Mrs Diana Cockrill Councillor Brian King Councillor Dr. Dipak Dutta Councillor Mrs Cherry Pilcher Councillor Ken Gardner Councillor Neil Sturdy Councillor David Harries Councillor Terry Ward Councillor Mrs Brenda Inch
IN ATTENDANCE: Mrs Emma Bignell - Clerk to the Council 7 parishioners County Cllr. Mrs Joan Kirkbride
APOLOGIES FOR ABSENCE: ABSENT: Councillor Alan Kent (alternative meeting) Councillor John Curtis PC07/2/19
DECLARATIONS OF
INTEREST: No interests were declared. PC07/2/20
POLICE MATTERS: A Northamptonshire West Community Safety Information Sheet was available for circulation. Mr Harries asked that the issue of Youth Nuisance at Jubilee House/Doctors Surgery be deferred until later in the meeting as members of the public were present to raise their concerns. PC07/2/21 MINUTES: The
minutes of the meeting held on 8th January were approved as a
correct record and duly signed by the Chairman. REPORTS ON ISSUES PREVIOUSLY RAISED: PC07/2/22
FREEDOM OF INFORMATION
ACT: (Previously minuted
at PC02/12/240) The Clerk had noted that the current Model Publication Scheme was due to expire on 28/02/07 and should have been reviewed by the Information Commissioner five months prior to the expiry date. RESOLVED: To pursue this matter with some urgency To ensure that the Council’s scheme did not lapse ACTION: Clerk PC07/2/23
PROBLEMS AT WEST END:
(Previously minuted at PC06/10/171) South Northants Council had responded on the issue of the bins to say that they were currently monitoring the situation. PC07/2/24
PARISH PLAN
QUESTIONNAIRES:
(Previously minuted at PC06/11/188) These had been distributed to all households and in excess of 200 had already been received back. Analysis would take place by DWP members after the closing date at the end of February. LINK were now hosting a village website and the Parish Council had been invited to contribute a section. RESOLVED: To submit minutes & contact details for Councillors & meetings ACTION: Clerk PC07/2/25
ALLOTMENTS/CENTRAL
NETWORKS: (Previously
minuted at PC06/12/217) The Clerk had met with Tony Parker from Central Networks to discuss the removal of overhead lines, the repositioning of the transformer and new stay wires at the allotments. As nobody from the Allotments Association was able to attend the meeting on the day, she had already reported the information received back to Mr Dinsey, Chairman. The work would be undertaken later in the year. PC07/2/26
HIGHWAY ISSUES:
(Previously minuted at PC07/1/4) Mr Ward reported on the meeting with Mr Woodhouse, Atkins that he had attended, along with Mr Harries, Mr King and the Clerk. The village had been walked to look at the issue of blocked drains. A number of silted up gullies had been observed across the village, along with surface water flooding on Oaklands. The drains were scheduled for cleansing in March and Mr Woodhouse had indicated that he would be willing to meet up again after that date if the problems persisted. Mrs Inch reported that some parents were now using the Bakers Arms car park for dropping off and collecting children to ease traffic congestion on the High Street at peak times. PC07/2/27
PLAY EQUIPMENT:
(Previously minuted at PC07/1/5) A meeting would be held with Mr Cotter, Head Teacher to look at the possibility of locating play equipment on the primary school playing fields. RESOLVED: Date set for 23/02/07 ACTION: Clerk, BI & TW to attend Meanwhile the shaker had been removed from the community centre playing fields and the safety guard on the slide installed. RESOLVED: To seek payment, less the excess, from Allianz Cornhill ACTION:
Clerk PC07/2/28
QUALITY STATUS:
(Previously minuted at PC07/1/6) The formal presentation of the award on 02/02/07 had been very well attended and had proved an enjoyable occasion. The Clerk reported that she had recently received important advice from Defra in respect of the criteria for election, which would be held at 80% not increased to 100%, which was welcome news. PC07/2/29 PUBLIC QUESTION TIME: The meeting was adjourned between 7.55 p.m. and 8.10 p.m. to allow questions and comments from parishioners. PC07/2/30
PLANNING:
PARISH MATTERS: PC07/2/31 COMMUNITY CENTRE: The next meeting of the Management Committee was scheduled for 14/02/07. PC07/2/32
PARISH CONSTABLES: Kislingbury Parish Council were considering sponsoring a Parish Constable and would be happy to share this arrangement with a neighbouring parish. RESOLVED: To express an initial interest, subject to further information being received ACTION:
Clerk PC07/2/33 PRIMARY SCHOOL CLUSTER MEETING: Mr Cotter had enquired with the Clerk whether a member of the Parish Council might wish to attend the Campion Cluster Group meeting at Flore on 21/02/07. RESOLVED: To send a representative ACTION:
BI to attend
CORRESPONDENCE: PC07/2/34 For Action - Local Government East Midlands – Seminar Melton Mowbray – 01/03/2007 RESOLVED: To send a representative ACTION: DH to attend Central Networks – Parish Council ‘Power Cut’ Pack RESOLVED: To mention in LINK & display at Parish Plan Exhibition on 01/05/07 ACTION: Chairman/Clerk Godfrey Payton – Query on ownership of land on Church Lane RESOLVED: To advise in NCC Highways jurisdiction ACTION: Clerk NALC
–
Village of the Year competition 2007 RESOLVED: Not to enter until 2008 and the Parish Plan was well underway PC07/2/35 For Report - NCC/Atkins – Parish Highways Reps information NCC – Waste Local Plan & Minerals Plan - both now adopted. SNC – Housing Newsletter SNC – Canal Parish Partnership meeting – 23/01/2007 SNC
– Civic
Dinner – 16/03/2007 Alzheimer’s Society – newsletter SNVB – newsletter
FINANCIAL MATTERS: PC07/2/36 INTERNAL AUDITOR VISIT: Mr Derek Lovell, Internal Auditor would be meeting with the Clerk on 14/2/07. PC07/2/37 MONTHLY BUDGET SPENT FIGURES: The Clerk circulated the current figures to date. She advised that the grass mowing subsidy had now been received plus a grant from ACRE for £2727 for the Parish Plan. PC07/2/38 ACCOUNTS FOR PAYMENT: Sainsburys - £95.16 – Quality Presentation refreshments (Vat – 14.17) Mrs L. Hartgroves - £175.00 – Quality Presentation refreshments Anglian Water - £26.50 – water rates July 06 – Jan 07 AH Contracts - £196.46 – emptying of waste bins (Vat – £29.26) Powergen - £846.56 – street lighting charges - Notts (Vat – £126.08) ABB - £459.57 – PL110 Chipsey Ave (Vat – £68.45) Lappset - £1152.68 – play equipment repairs (Vat – £171.68) Shire Lumsden - £423.29 – Parish Plan Questionnaires (Vat – £2.09) Bugbrooke Post Office - £105.00 – delivery charge for Parish Plan Questionnaires LGEM - £39.95 – Parish Council seminar (Vat - £5.95) Mr A. Walton - £53.82 - litter picking Jan/Feb Inland Revenue - £133.92 - tax & N.I. (EB & AW) B.T. - £68.26 – 1/4ly telephone charges (Vat - £10.16) BACA - £34.43 – 2 x litter pickers (Vat – £5.13) BSACA - £276.00 – Room hire & rental for parish office Mrs E.J. Bignell - £366.52 - clerk’s salary February A cheque for Royal Mail was also approved in anticipation of an invoice for the Freepost responses received for the questionnaires. The amount would be clarified at the March meeting but payment could not be delayed because of the time sensitive nature of the matter. RESOLVED: That all the accounts presented for payment be approved That sufficient funds from the deposit account be transferred to the current account to cover payments PC07/2/39 DATE OF NEXT ORDINARY MEETING: Monday
12th March 2006 at 7.30 p.m.
There being no further business the Chairman closed the meeting at 8.39
p.m. CHAIRMAN
-
DATE -
Return to Parish Council Index
Minutes
of the Meeting of the Full Council held
on Monday 8th January 2007 at 7.30 p.m. at
the Community Centre, Bugbrooke.
PRESENT: Chairman - Councillor Philip Bignell Councillor John Bignell Councillor David Jeffery Councillor Mrs Diana Cockrill Councillor Alan Kent Councillor Ken Gardner Councillor Brian King Councillor David Harries Councillor Terry Ward Councillor Mrs Brenda Inch
IN ATTENDANCE: Mrs Emma Bignell - Clerk to the Council Four parishioners
APOLOGIES FOR ABSENCE: ABSENT: Councillor Dr. Dipak Dutta (abroad) Councillor John Curtis Councillor Mrs Cherry Pilcher (alternative meeting) Councillor Neil Sturdy County
Cllr. Mrs Joan Kirkbride
PC07/1/1
DECLARATIONS OF
INTEREST: No interests were declared. PC07/1/2
POLICE MATTERS: The Neighbourhood Beat Newsletter was available for circulation. Councillors asked the Clerk to chase up P.C. Will Hawes regarding the outstanding parking issues. PC07/1/3 MINUTES: The
minutes of the meeting held on 11th December were approved as
a correct record and duly signed by the Chairman. REPORTS
ON ISSUES PREVIOUSLY RAISED: PC07/1/4
HIGHWAYS ISSUES:
(Previously minuted at PC06/12/207) Mr Kent confirmed that he had completed & returned the 20 m.p.h. survey from the Village Viewpoint magazine. Mr King reported that Mr Brittain was happy to operate an informal arrangement for parents to use the Bakers Arms car park during the daytime (at their own liability) but that could be rescinded at any time if it was abused. The Clerk had received a response from Richard Woodhouse at Atkins who would be happy to attend a site meeting to investigate blocked drains. RESOLVED: To arrange a convenient date for the site meeting (any councillor welcome to attend with Clerk) ACTION: Clerk PC07/1/5
PLAY EQUIPMENT:
(Previously minuted at PC06/12/209) Lappset had been out to carry out the repairs as agreed with the insurers. On arrival they had found that the damage to the ‘shaker’ was considerably more than had been quoted for and a revised quote had been submitted. Councillors discussed the pros and cons of repairing this specific piece of equipment. RESOLVED: To ask Lappset to remove the item instead of repairing it, subject to the approval of the insurers ACTION: Clerk PC07/1/6
QUALITY STATUS BID:
(Previously minuted at PC06/12/210) The Clerk was delighted to inform councillors that their bid for Quality Status had been successful and it would now be appropriate for the council to use the ‘Quality’ logo on its communications. Mr Ward asked that the Council’s thanks to the Clerk be recorded in the minutes for her contribution to this achievement. The Council would host the Presentation Ceremony at the Community Centre in the near future. Local Dignitaries and members of Bugbrooke community would be invited. RESOLVED: Clerk to organise PC07/1/7
PROVISION OF BURIAL
SPACE: (Previously minuted
at PC06/12/212) The Chairman reported on the inaugural meeting of the ‘Burial Working Party’ comprising himself, Mr Kent, the Clerk, Reverend French and Mr Bradbury held on 3/1/07. Reverend French had offered to make a verbal approach to the Jesus Fellowship and a written request to the Diocessan in search of land for an extension to the present churchyard. PC07/1/8
LOCAL NETWORK FUND
MEETING: (Previously
minuted at PC06/12/219) The Clerk had attended this meeting at SNC on 18/12/06. Whilst it had been an informative meeting, she considered it was not a venture which the Parish Council could currently pursue without the support of the community, which had yet to be demonstrated. PC07/1/9 PUBLIC QUESTION TIME: The meeting was adjourned between 7.58 p.m. and 8.09 p.m. to allow questions and comments from parishioners. (The matters raised are listed in Appendix A attached).
PC07/1/10
PLANNING:
PARISH
MATTERS: PC07/1/11 COMMUNITY CENTRE: The Committee had met on 4/1/07 and the Chairman gave a brief report of the main topics for discussion at the meeting. PC07/1/12 MID NORTHAMPTONSHIRE PARISHES: The next meeting of this organisation would be held on 18/01/07 at the Community Centre. At
this point in the meeting, Mr Harries arrived as he had been attending another
meeting elsewhere. PC07/1/13 SUPPORT FOR VILLAGE ORGANISATIONS: Mr Curtis had enquired with the Clerk the possibility of the Parish Council purchasing some of the village history books to gift to the Primary School pupils. RESOLVED: As there would be financial implications it would be necessary for the History Society to put this request in writing for formal consideration Meanwhile Mr Harries had been approached by Campion School for community support in their bid for lottery funding to improve the changing rooms adjacent to the astro turf facilities at the school. The school’s bid was considered entirely justified and the council was happy in principle, to act as a ‘supportive community’ but again would require an approach in writing if there were to be any financial involvement. CORRESPONDENCE: PC07/1/14 For Action –
SNC – Dog Control Orders RESOLVED: To request an extension to the areas already in the scheme to include the Millennium Green & the Playing Fields, adjacent to the Primary School ACTION: Clerk East Midlands Regional Assembly – Replacement Housing Provision Figure – It was noted that the figures for South Northamptonshire had not altered, only those within the Northampton Borough boundary. Mr Harries commented that planning permission for 3,500 houses, out of the allocation of 8250 for South Northants, had already been granted. NCC - Spring Conference – follow up ‘white paper’ meeting - 24/05/07 RESOLVED: to send a representative ACTION: Clerk to ‘flag up’ nearer time For
Report - NCC - Voluntary & Community Sector – grant form NCC - Voluntary & Community Sector – satisfaction survey form NCC – ‘The Waymarker’ – Rights of Way newsletter NCC - Local Bus Services – Change of service no. to D3 from 21/01/07 SNC – Precept request – already completed & returned by Clerk SNC – Arts News Atkins – Grass Mowing Agreement 2007 – already completed & returned by Clerk
FINANCIAL MATTERS: PC07/1/15 QUOTE FROM ABB FOR DAMAGED LAMP: Prior to Christmas, the Clerk had submitted an immediate ‘emergency callout’ to ABB to deal with an unstable lamp bracket on a house in Chipsey Avenue following a call from the resident. ABB had attended on the same day and removed the lamp. An invoice had already been raised for the callout and quote of £391.12 plus vat had now been received for the replacement lamp. RESOLVED: to accept the quote and proceed with repairs ACTION: Clerk PC07/1/16 MONTHLY BUDGET SPENT FIGURES: The monthly figures were circulated. It was noted that following the issue of invoices, the cheque for the annual reimbursement for the grass mowing had been incorrectly made payable to the Community Centre. The Clerk was pursuing a replacement cheque. PC07/1/17 ACCOUNTS FOR PAYMENT: AH Contracts - £245.58 – emptying bins in December (Vat - £36.58) ABB - £76.38 – emergency callout to PL110 (£11.38 Vat) Mr A. Walton - £53.82 - litter picking Dec/Jan Inland Revenue – £13.88 - tax & N.I. (EB & AW) Mrs E.J. Bignell - £366.52 - clerk’s salary January Royal Mail - £110.00 – Freepost licence fee RESOLVED: That all the accounts presented for payment be approved That sufficient funds from the deposit account be transferred to the current account to cover payments PC07/1/18 DATE OF NEXT ORDINARY MEETING: Monday
12th February 2007 at 7.30 p.m.
There being no further business the Chairman closed the meeting at 9.00
p.m. CHAIRMAN
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DATE - Return to Parish Council Index
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